Migration to a brand new platform can really feel like a soar into the unknown, uncertain of what to anticipate or handle the method to make sure there are not any hiccups. In our expertise, with slightly effort, migration generally is a easy course of and will probably be worthwhile to improve your tech stack.
On this put up, we are going to shed a lightweight on our information migration course of and share suggestions and finest practices from our expertise of migrating many angel teams from varied platforms. Proceed studying to discover ways to make the transition as clean as potential in your workforce and members and work with our migration workforce for the most effective outcomes.
One of many principal takeaways from our assist workforce has been that the extra the client understands the platform, the better will probably be for them to make choices in the course of the transition course of and for us emigrate the information.
The training course of begins nicely earlier than you’ve even determined in your device of alternative.
Most platforms provide a trial and it’s nicely value your time to enroll and take time for hands-on testing. We suggest not less than half a day ‘play date’ with every of your shortlisted platforms to know the place issues belong. Throughout this, attempt to enter information manually and evaluate your present information towards the fields and construction accessible on the opposite platform.
For angel group administration instruments, we suggest the next take a look at duties:
- Arrange your analysis and syndication course of within the funnel
- Arrange member teams with completely different entry ranges
- Log in as a non-admin member and go searching
- Submit a take a look at software as an organization
- Study information fields on firm profiles
- Study information fields within the portfolio
- Share funding spherical with one other (take a look at) group
Embrace the change and commit
Transitioning to a brand new platform gives a singular alternative to evaluate your group’s present processes and information to streamline, optimise, and re-structure. Take an in depth have a look at how your group operates — are there any bottlenecks? How engaged are your members? Another facet that may very well be improved?
It’s vital to know if the problem originates from the restrictions of the earlier device or is there another underlying motive for it. For instance — with the previous device, your members hardly ever log in to see the deal move. Is the funnel overwhelming? How straightforward is it to rapidly find offers of curiosity? Is it cumbersome to evaluate and touch upon offers? Or are your members merely not used to digital instruments? How will you assist and incentivize them to make use of the brand new platform?
It’s typically the case that the brand new device brings to the desk facets that haven’t been thought-about earlier than however would assist enhance how the group operates and as such require discussions and choices inside the group.
These conversations must be held and a consensus reached earlier than you begin the information migration. For those who change your thoughts in the course of the course of, you should evaluate the information and setup once more from scratch and put extra time into it.
You will have to dedicate enough sources for the transition, beginning with a workforce who might be concerned from the begin to the end line and consists of an individual who has been given authority to make the selections and has the ultimate say. It will assist keep away from being caught halfway via the method.
Onboarding is a time-limited effort — maintain your focus and persist with the agreed timeline so that you don’t lose momentum. Momentum works in your favour to maneuver issues ahead with much less effort and to get your workforce and members excited in regards to the new device.
Premium onboarding milestones:
- Kick-off name
- Deal room setup completed
- Knowledge migrated
- Knowledge reviewed, acceptance confirmed
- Admin coaching
- Software hyperlinks go stay
- Members invited
- Members coaching
Don’t let excellent be the enemy
Strategy the brand new platform with an open thoughts. It’s probably that not all functionalities do the factor you need exactly the best way you need. There may be another path to reaching the identical outcome which can require you to compromise or reorganize processes.
Your purpose must be to make most use of all functionalities on the brand new platform — protecting parallel methods operating is expensive, complicated, and liable to errors. The brand new platform won’t completely align with the way you used to do issues, however one other approach may be the higher approach. Change takes time each for you and your members, give it an opportunity.
Equally, take time to organize your new house and make it your personal, however don’t get misplaced in an infinite loop of perfecting the setup. You’ll be able to replace settings later at any time. It might be useful to let your workforce and members expertise the brand new device for some time earlier than updating something — this fashion you’ll perceive how they use it and what precisely wants fine-tuning.
Maximalism additionally typically will get in the best way of effectivity from the information migration perspective. Be sure to solely migrate information and recordsdata which can be vital and in lively use, incessantly considered and referred to. Large quantities of knowledge and recordsdata will decelerate your deal room, make it harder to navigate, and the bulk are irrelevant to your investor members.
Outdated information you have not considered for months belong to an archive and are higher saved elsewhere for data. A funnel administration device is just not a alternative for cloud storage nor constructed to effectively handle it. When you’ve got many recordsdata and a posh folder system in your archive, we suggest importing it to any of the cloud storage suppliers (e.g. Dropbox) and including the hyperlink to the deal room dashboard sidebar for straightforward entry.
Put together for achievement
You at the moment are nicely in your approach and have performed quite a lot of work to organize — you deep-dived into the device, assigned enough sources, and reviewed each the processes in addition to the information. Throughout the migration, these will provide help to concentrate on the evaluate checkpoints, make fast choices and reply on time to make sure migration milestones are met.
The standard and consistency of the knowledge will turn out to be essential whenever you put together your information for migration. Be sure to have thought via what and why you need to import as the information is imported in response to the agreed format. We are able to help you in the course of the preparation, however in the long run, the accountability for offering correct and proper information is on you — if the information offered is inaccurate, will probably be imported as such.
The secret’s to know the next:
- What are you able to import? Our assist workforce will share data on fields, codecs, and measurement limits.
- What do you need to import? We’ve ready a migration guidelines that can assist you via these choices.
- Do you’ve this information to import in a fairly correct and machine-readable kind?
When migrating information from Excel:
- Get acquainted with the minimal information necessities directions offered by our assist workforce
- Make use of our templates
- Be sure information is clear and uniform (e.g. €100,000 vs 100k euros)
- Verify how Excel fields match towards the fields you’ve arrange in Dealum: does the sphere even exist, and what’s the information format (e.g. pre-defined checklist vs open textual content subject)
When migrating information from Gust, Proseeder, or Seraf:
- Give our tech workforce members the best potential, admin entry
- Perceive terminology variations (our success workforce will assist)
- Map course of steps towards the Dealum funnel you’ve arrange
- Resolve which entry group every member or present member group belongs to
- Map software and portfolio information fields towards your Dealum setup
Keep in mind that to keep away from dropping priceless data in the course of the migration course of, you must solely use mockup information when testing your setup. Any firm or take a look at information added in the course of the setup might be deleted in the course of the information migration from the backend. This additionally means you can’t go stay (for instance, begin accepting purposes or sending invitations to members) earlier than the information is migrated otherwise you’ll threat dropping the newest enter.
As soon as all the things is ready, sit again, calm down, and let our workforce do the magic. Severely, we imply it — please don’t replace settings, create new member teams, add inquiries to the appliance kind, settle for purposes and many others.
Any modifications to the setup may end up in the information fields not matching and you should begin reviewing your information once more. This small pause gained’t take lengthy, earlier than you realize we are going to ask you to evaluate the outcomes. Be sure to have enough time to evaluate and ship us suggestions as quickly as potential whereas it’s nonetheless contemporary within the minds of the entire migration workforce. Please remember the fact that you’ll be able to manually edit information later should you discover an error within the information you offered us — a typo doesn’t require a complete new migration from the backend and as such, is just not a motive to withhold acceptance. As soon as the migration is accepted, the case is closed and extra modifications from the backend will not be potential.
We very hardly ever see delays or obstacles in the course of the migration when the client has taken the time to organize for the transition. The saying “failing to organize is getting ready to fail” does ring true on this case. The Dealum workforce is right here to assist you in the course of the course of and our options can assist you save effort and time to get the most effective outcome.
Bonus tip: give your members a motive
We’ve seen that teams that give members a motive to make use of the platform day by day are those most glad with it. The true worth of collaboration and communication solely presents itself when the instruments are constructed into the DNA of the group. A coaching session in your members will assist to get them on board quicker, however as soon as the preliminary pleasure wears out it boils right down to speaking along with your members commonly via the platform.
We’ve seen that even the much less lively members might be simply re-engaged whenever you:
- Hold the utmost quantity of related data on the platform — e.g. occasions checklist, principal paperwork, and many others
- Announce vital information on the group dashboard
- Acquire funding pursuits stay on telephones throughout occasions
- Arrange a voting spherical for the most effective pitch throughout pitch occasions
- Check with Dealum in newsletters and different communication